Tuesday, October 11, 2005

JobWarden is Project/Job-Centered

This diagram gives a general idea of the structure of each site

With JobWarden you can give your customers or workgroup secure access to a real-time, up-to-date job or project status, showing:

• A Full Job description
• A total job history in the form of Time Sheets with:
  • Work Done
  • Time Started and Time Finished
  • Elapsed Time
  • Related Comments
• A current job status can be either:
  • Awaiting scheduling
  • Scheduled with projected start date
  • In process with projected finish date
  • Completed
  • Invoiced
  • Each of these is also illustrated with appropriate icons
• But also includes:
  • Comments
  • Name of and link to the person who made the entry
  • A comprehensive linked-list of Associated Documents:
    • Such as Quotations, Invoices and e-Mails
    • Each Document can be given any number of Line-Items containing:
      • Item Description
      • A Content Unit, such Kilos or Hours or whatever is appropriate
      • A Quantity
      • A Unit Price
      • A Tax or VAT rate
      • When displayed, JobWarden will add Line Numbers, Calculate the Tax/VAT, and Compute Line and Grand Totals

Note that Job Status is only entered and updated online to ensure security and currency.

SECURITY and CONTROL

Access for you and your clients is secured by encrypted passwords. You have complete control of content, including how you allow content provided by clients. It is easy to create and maintain customer accounts.

DOCUMENT CONTENT

You can compile documents online or upload and link existing outputs from applications such as:

• Microsoft Word
• Microsoft Excel
• Any document format that is compatible with your clients’ terminals' applications

CATEGORIES of DOCUMENTS JobWarden categorizes and files documents for easy retrieval as according to the following hierarchy:

• E-mails
• Quotations
  • Pending
  • Accepted
  • Declined
• Invoices
  • Paid
  • Unpaid

Each of these can be compiled with and without numbered line items. In addition:

• Documents can be printed and/or e-mailed to others by securely logged-in users.
• Documents compiled online can be edited online by securely logged-in document authors.
• You can enter JPG and GIF images in your documents, or maintain a separate, linkable image gallery
• Document publication is controlled by publishing date and expiration date (where applicable.) This means that:
  • You can pre-compile invoices (for example) and set a future date for their publication.
  • You can compile a quotation and set a date after which it becomes invalid (and invisible to users.)

Your clients can reply to documents online by:

• By appending comments and questions to the original document - you will receive automatic e-mail notification of comments entered. Documents and comments are retrieved directly from within the notifying e-mail via a link.
• Or by using the built-in e-mail capability
• Note:A complete thread of comments belonging to a document is maintained.

All documents and statuses are archived automatically by:

• Category
• Month and Year

All documents and status files can be searched by title and content.

YOUR HOME PAGE

A separate home page allows secure input, editing, maintenance and display of:

• Your business information, including:
  • “About Us” content
  • Contact information
  • Company news and special announcements, categorized by:
    • News and Announcements
    • Frequently Asked Questions (FAQs)
    • Product/Service and Sales information
    • Customer Testimonials
• A fully documented demo, pre-entered by us, but fully modifiable/editable by you to suit your business

Future Development We will continue development of JobWarden and have set up a Feature Requests section in the Forum where our customers can put forward their ideas for new features.